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ERP Training Cost Calculator (AI vs Manual)
Use the free ERP training cost calculator to compare the cost of training content built manually, by an agency or with AI from recordings, including translation and updates.
Use the free ERP training cost calculator to compare what your training content will cost to build manually, with an agency or with AI from recordings, including translation and updates, then sign up for a full business case.
Training content is one of the most underestimated costs in an ERP programme. Every role needs guides and videos for its tasks, every language multiplies the work, and every configuration change or release means updating content that's already been built. Whether it's produced in-house, by an agency or by the systems integrator, the cost is real and usually lands late in the programme. The ERP training cost calculator puts a number on it, compares approaches side by side and gives you a starting point for the business case.
What does the ERP training cost calculator compare?
The calculator compares the first-year cost of ERP training content three ways:
Approach | How the content is produced |
|---|---|
In-house, manual | Your team writes guides, captures screenshots and records videos by hand |
Agency | An external agency or the SI's training team produces each asset |
AI from recordings | Experts record each task once and AI produces the guide and video, which your team reviews |
Each approach includes three cost drivers: creating the content, translating it into every language in scope and updating it when processes or the system change.
How to use the ERP training cost calculator
Enter your scope: the number of processes or tasks to train, the number of languages and how many update cycles you expect in a year.
Enter your cost assumptions: internal hourly cost, hours per asset when built manually, agency cost per asset, translation cost per asset per language and hours per asset with AI. The defaults are placeholders; replace them with your own figures.
Compare the results: first-year cost for each approach, the estimated saving against your lowest-cost option and the hours saved compared with manual production.
Sign up for the full business case: a three-year view, a breakdown by process and role, and a summary to share with your sponsor or systems integrator.
What drives ERP training content cost
Cost driver | Why it matters |
|---|---|
Number of tasks | Each task usually needs its own guide and video |
Effort per asset | Writing, screenshots, recording, editing and review all add up |
Languages | Every extra language multiplies translation and review work |
Updates | Configuration changes, fixes and releases mean rework after the first build |
Late design changes | Content built too early gets rebuilt; content built too late delays training |
Updates are the driver most business cases miss. ERP systems keep changing after go-live, and content that's expensive to update quickly goes out of date; see how to keep training documentation current after go-live.
Using the ERP training cost calculator in your business case
For programme sponsors: show the cost of training content as a line in the programme budget, not a surprise in the final months.
For systems integrators: compare delivery options for the training workstream and show customers the cost of each.
For training leads: decide which content to build in-house, which to outsource and where AI from recordings makes sense.
For finance: see how much of the cost recurs every year through updates and translation.
Pair cost with time: training that's ready sooner shortens the ramp to proficiency. Estimate that effect with the time to proficiency calculator.
How to make your ERP training cost estimate more accurate
Count tasks, not modules. Start from your role and task inventory.
Time a few assets. Measure how long one guide and video takes to build today.
Get real agency quotes per asset, including revisions.
Use your actual languages and update calendar, including vendor release cycles.
Include review time for every approach, including AI.
For the full plan behind the numbers, use the ERP end user training plan template.
Proof: training content at enterprise scale
Genpact used Trupeer for a company-wide Workday rollout, turning recorded process sessions into more than 500 training collaterals across 20 workstreams in five languages, for 140,000 employees in 40 countries. Training content was built 75% faster, in 3 months instead of 12. Read the Genpact customer story.
How Trupeer reduces ERP training content cost
Cost driver | How Trupeer helps |
|---|---|
Effort per asset | Experts record each task once, and Trupeer turns it into a step-by-step guide and narrated video |
Languages | Translate guides and videos from one source instead of re-producing each language |
Updates | Edit the script or replace a single step instead of re-recording |
SAP programmes | The SAP training video generator turns SAP recordings into training videos |
Readiness | Check every other go-live item with the ERP go-live readiness checklist builder |
Get your full ERP training business case
Run the calculator with your own figures, then sign up for a three-year business case you can share with your sponsor or systems integrator. Prefer to talk it through? Book a demo.
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Why Use Trupeer's ERP Training Cost Calculator
Three Approaches Side by Side
Compare in-house manual production, an agency and AI from recordings on the same scope
Creation, Translation and Updates
Include every language and every update cycle, not just the first build
Your Numbers, Your Business Case
Every assumption is editable, so the result reflects your rates and your programme
How to Use the ERP Training Cost Calculator
Step 1
Enter your scope: tasks, languages and update cycles
Step 2
Enter your own cost assumptions for manual, agency and AI
Step 3
Compare first-year costs and sign up for the full business case
Frequently Asked Questions
What does the ERP training cost calculator estimate?
It estimates the first-year cost of ERP training content built in-house manually, by an agency or with AI from recordings, including creation, translation into each language and updates during the year.
Where do the default figures come from?
They're placeholders to get you started, not benchmarks. Replace them with your own hourly costs, agency quotes, translation rates and timings for the most accurate result.
Does the calculator include software licence costs?
No. It estimates content production effort and spend. Add licence costs for any tools when you build the full business case.
Why do updates matter so much?
ERP systems change through configuration changes, fixes and releases. Content that's expensive to update goes out of date or costs the same again to rebuild.
Is the ERP training cost calculator free?
Yes. The calculator is free. Sign up to save your inputs and get a three-year business case with a breakdown by process and role.
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