According to recent findings, 83% of employees recreate missing documents! Shocking? Now, read that knowledge workers have already spent about 50% of their time creating, editing, and organizing these documents. Yes, it’s a silent drain on resources.  

And, businesses recognized this high cost! That’s why in recent times software like Tango gained popularity. They allow business teams to create step-by-step guides and process documentation through screen capture and auto-generated text. All the creations are smartly organized with minimal chances of losses. 

But is Tango perfect? Recently, many users reported its multiple limitations such as:

• Lack of video support

• Minimal customization options

• No AI voiceover features

• Limited export formats

If you are looking to scale documentation across multiple formats (like videos, guides, multilingual support, and branded assets), Tango may fall short!

Are there solutions? Yes, the good news is there are several Tango alternatives that combine “ease of use” with powerful AI capabilities + customization + multimedia support.

This article talks about 5 top Tango alternatives you should consider in 2025. 

So, are you ready to modernize your documentation strategy? Read this article till the end!

1. Trupeer AI

Trupeer is a modern AI-based tool that turns basic screen recordings into professional-quality videos and written guides. It uses artificial intelligence to do tasks that normally require video editors and technical writers. 

Do you lack writing skills? No problem! As a Trupeer user, you need neither video editing skills nor exceptional writing skills. Using this Tango alternative, you can create detailed and well-structured guides from rough screen recordings. 

Key Features

• Auto Documentation:

  • Trupeer AI can turn your screen recordings into step-by-step guides, with text and screenshots.

• Script Generation: 

  • Trupeer creates clear scripts from your screen recording automatically. 

  • You don’t need to write anything yourself!

• AI Voiceovers:

  • The platform provides over 100 voice options and accents. 

  • You can also use your own voice through cloning.

• Smart Visuals

  • This Tango alternative adds zooms and highlights around key actions on your screen to make things clearer.

• Audio Cleanup:

  • It removes background noise and filler words (like “um” or “uh”).

  • Also, it fixes pronunciation errors.

• AI Avatars:

  • You can add a realistic avatar to narrate the video, so you don’t need to appear on camera.

• Translations:

  • By using this step-by-step tutorial maker, you can even translate your content into over 30 languages (including voice and subtitles).

• Templates and Branding:

  • Trupeer offers pre-designed templates for different needs like sales or training. 

  • You can add your logo, colors, and other brand elements.

• Export Options:

  • You can download videos (MP4), documents (PDF, Word, Markdown), or share links directly.

Advantages of Trupeer AI

• Saves Time and Cost:

  • What used to take hours with a team can now be done in minutes!

  • There is no need to hire video editors or writers.

• Easy to Use:

  • Anyone can use it, even without any editing or writing experience.

• Professional Output:

  • It delivers high-quality videos and documents that look polished.

• Many Use Cases:

  • Trupeer can be used for demos, training, onboarding, support, or marketing.

• Global Reach:

  • Built-in translation makes it easier to share content with international audiences.

• Custom Options:

  • Users can choose avatars, voices, and styles to match their brand or message.

Disadvantages of Trupeer AI

• Limited Tool Integration:

  • Trupeer only connects to other apps through Zapier. 

  • This may not suit users who need deeper integrations.
    
    

• Usage Limits: 

  • Paid plans have a fixed number of video minutes per month. This could be limiting for heavy users. 

Trupeer AI Pricing

• Free Plan - Price: $0 (Valid for 10 days)

• Pro Plan - Price: $40–$49/month (For individuals)

• Scale Plan - Price: $199–$249/month (For professionals)

• Enterprise Plan - Price: Custom (Contact sales)

Reviews

Figma, Diageo, Accenture, Amazon, and 10,000+ major companies trust Trupeer.ai for their business needs. Being rated 4.9 on G2, it is one of the most popular AI documentation tools available in the market. Let’s find out what some real users have to say - 

Stop working manually? In 2025, move towards automation! Choose Trupeer AI today for your next step-by-step tutorial. Record your first video for free today!

2. Scribe

Scribe is an AI documentation tool that allows you to create detailed step-by-step guides automatically. When you perform a task on your computer, Scribe records your clicks, keystrokes, and screen activity. It then turns these actions into written guides with screenshots. 

Where is it mostly used? This Tango alternative is mostly used by teams to:

• Document processes

• Train new employees

• Share internal knowledge 

Key Features of Scribe

• Process Recording: 

  • Tracks each step of your workflow.

  • Post-tracking Scribe creates a visual guide with text and screenshots.

• AI Writing Support: 

  • Automatically creates titles, descriptions, and written instructions using AI.

• Guide Editing: 

  • Lets users update text and add notes or tips.

  • You can also redact sensitive data and apply company branding.

• Team Collaboration: 

  • Multiple people can work on guides together and leave feedback.

  • Guides can be embedded, shared through links, or exported as PDFs.
    
    

• Analytics: Provides data on how often guides are used and whether users complete them.

• Security Features: Allows users to hide or blur sensitive information captured during recordings.

Advantages of Scribe

1. Simple Interface: Easy to learn and use for creating and sharing guides.

2. Time-Saving: Automates documentation and reduces the time spent on manual writing.

3. Team Features: Supports shared editing and real-time updates.

4. Flexible Design: Offers multiple customization options such as logos, formatting, and layout changes.

5. Free Plan: Available for individuals and small teams with access to basic features.

Disadvantages of Scribe

1. No Video Export

   • You cannot export guides as videos, which may be necessary for some training needs.

2. Editing Challenges

   • Some users face issues with adjusting screenshots, aligning steps, or editing guides on mobile.

3. Too Complex for Simple Tasks:

   • Might be too detailed for users who only need basic documentation.

   • Does not support embedding on all major platforms

Scribe Pricing

• Basic Plan - Free

• Pro Personal Plan - Price: $23/month per seat (Starts at 1 seat)

•  Pro Team Plan - Price: $12/month per seat (Starts at 5 seats)

Reviews

Scribe claims 1,000,000+ installs! It is rated 4.8 on G2 and used by several large business houses. However, several users have faced editing difficulties, screenshot issues, and confusing procedures. Let’s read the opinion of some real users - 

3. Guidde

Guidde is another Tango alternative that lets you create video-based guides and training materials using AI. It records your screen as you perform a task, and then turns that into a step-by-step video with narration and visuals. Most teams use Guidde to make:

• How-to content for onboarding

• Customer support material

• Internal processes documents

Key Features of Guidde

• Magic Capture:

  • Records screen actions through a browser extension or desktop app. 

  • It automatically breaks the process into clear steps and creates a video guide.

• AI Voiceovers: 

  • Provides over 100 voice options in different accents and languages. 

  • Users can adjust pronunciation, add pauses, or use their own voice.

• Step-by-Step Guides: 

  • Turns each recorded step into a visual guide.

  • In the guide, you get screenshots, arrows, and text.

  • You can even edit steps for clarity.

• Customization Tools: 

  • You can crop, zoom, reorder, or remove steps.

  • In this Tango alternative, you can add logos, change colors

  • Also, you can include your own images or videos.

• Sharing and Collaboration: 

  • Guides can be shared through links, emails, or embedded in other platforms.

  • Teams can work together and leave feedback.

• Tool Integrations: 

  • This tool can be embedded into other platforms like Gmail or knowledge bases for easy access.

• Multi-language Support: 

  • This AI documentation tool automatically translates content for international users.

Advantages of Guidde

• Time-Saving: 

  • Reduces the effort needed to create video and written guides.

• Easy to Use: 

  • The interface works like PowerPoint!

  • It is highly friendly for non-technical users as they can start quickly.

• Professional Output:

  • Through this Tango alternative, you can produce branded videos and documents.

  • It is highly suitable for customers or internal teams.

• Flexible Narration: 

  • You can do AI voiceovers.

  • These voiceovers can customized to different audiences or brand styles.

• Helpful Support: 

  • This software like Tango, offers strong customer support.

  • It is loaded with rich learning resources.

• Free Plan Available: 

  • You can enjoy a basic plan at no cost.

  • However, premium plans provide more features and a better return on investment.

Disadvantages of Guidde

• Branding Restrictions: 

  • Some users find limitations in changing visual design and image customization.

• Editing Challenges: 

  • Editing large projects can be difficult, particularly when you try to delete or move steps.

• Technical Issues:

  • You can face occasional delays or missed clicks.

  • Most users report this issue, particularly outside the browser.

• Basic Editing Tools:

  • Does not include advanced video editing features like those found in professional editors.

• AI Accuracy Limits:

  • Auto-generated steps and voiceovers sometimes need manual correction.

Guidde Pricing

• Free Plan - Price: $0 per creator/month

• Pro Plan - Price: $16 per creator/month

• Business Plan - Price: $35 per creator/month

• Enterprise Plan - Price: Contact for pricing

Reviews

Guidde has received the title of “High Performer” for Spring 2025 and has a Google review rating of 5/5. However, upon analyzing real user reviews, we have found several issues such as slow loading, technical issues, limited customization, and more. Check out yourself - 

4. iorad

iorad is a browser-based step-by-step tutorial maker. It turns screen recordings into interactive guides. Through this Tango alternative, you can record user actions, such as clicks and typing on websites or desktop applications. Post-tracking, iorad automatically turns them into tutorials. These tutorials can be used for:

• Onboarding

• Training

• Customer support

• Documenting internal processes.

Be aware that this AI tutorial maker is widely used by companies, schools, and SaaS teams. It reduces the time spent on manual documentation and makes knowledge transfer easier across departments.

Key Features of iorad

• Step-by-Step Capture:

  • Automatically records user actions and converts them into instructional steps. 

  • No need to take screenshots or write instructions manually.

• Interactive Tutorials: 

  • This AI documentation tool creates well-structured interactive guides.

  • Users can follow the guide step by step, watch it like a video, or print it.

  • Tutorials can even be viewed on mobile devices.

• Integrations: 

  • iorad works with multiple tools like:

    • Zendesk

    • Salesforce

    • Freshdesk

    • Google Drive, and others

• Cloud-Based: 

  • Tutorials are stored online.

  • They can be shared through links or embedded in websites.

• Customization: 

  • Users can add their company logo and blur sensitive data.

  • Even voiceovers can be included in over 70 languages.

• Collaboration: 

  • Teams can work together on tutorials.

  • They get features like access controls and version tracking.

• Analytics: 

  • Higher-tier plans provide you with “data”, such as:

    • Who views the guides

    • How they interact with them

    • What’s the retention/ engagement rate

• Browser Extension: 

  • Chrome and Edge extensions allow direct recording from the browser.

Advantages of iorad

1. Captures user actions automatically. There is no need for capturing manual screenshots.

2. Users can view the guide as a:

   1. Video

   2. Slideshow

   3. Printout

   4. Interactive demo

3. Guides can be embedded in websites or shared with a simple link. 

4. Offers translations and voiceovers in more than 70 languages. 

5. Supports team collaboration by offering role-based access and version control.

6. This Tango alternative gives cloud access and most tutorials are saved online. 

Disadvantages of iorad

• Advanced features are only available in expensive plans starting at $200/month.

• Free users can only make public tutorials with limited editing options.

• Cannot combine several tutorials into a single document.

• The platform can be hard to navigate, particularly for first-time users.

• Some users report lag or crashes. Mostly, this happens with the browser extension.

• Some editing features are buried in menus and hard to access.

• Limited options to personalize links or create user-specific guides.

iorad Pricing

• Individual Plan - Price: $200/month (Single License)

• Team Plan - Price: $500/month

• Enterprise Plan - Price: Custom Quote (Contact Sales)

Reviews

iorad is rated 4.8 on G2 and is a preferred AI tutorial maker for large corporate houses. 
However, it has high pricing, a steep learning curve, and editing limitations. This makes it less suitable for small teams or individual users. Let’s find out what some real users are saying - 

5. Document360

Document360 is one of the most popular AI documentation tools that allows businesses to create and manage knowledge bases. Most teams use it to write and publish help articles, product documentation, SOPs, API docs, and internal manuals. The platform is designed to serve both public users (like customers) and private users (like employees). 

Please note that this Tango alternative is also loaded with artificial intelligence (AI) tools that assist in writing, organizing, and searching content. Document360 is used by small teams as well as large enterprises to manage high-volume documentation in one place.

Key Features of Document 360

• AI Tools (Eddy AI):

  • Using this AI tutorial maker, you can generate summaries and improve search,

  • Eddy AI also suggests relevant content.

• Multiple Editors:

  • You can choose from Markdown, WYSIWYG, or block-based editing.

• Version Control:

  • Through this Tango alternative, you can track changes or roll back to previous versions.

  • Also, you can easily manage multiple doc versions.

• AI-Powered Search:

  • Document360 uses a “natural language search” across large documentation sets.

• Team Collaboration:

  • Team members can perform real-time editing.

  • This tool offers features like role-based access, approval workflows, and feedback collection.

• Customization:

  • You can add logos, use your own domain, and apply custom CSS or templates.

• Analytics:

  • When it comes to data. Document 360 tracks views, article ratings, search behavior, and engagement.

• API Documentation:

  • Using this software like Tango, you can organize and document APIs with folders, authorization settings, and structure.

• Multilingual Support:

  • Create and manage content in different languages.

• Integrations:

  • Connect with customer support and content platforms.

  • Document360 supports APIs and SSO.

• Content Reuse:

  • With this AI tutorial maker, you can duplicate articles or reuse blocks of content in different projects.

• Backup and Restore:

  • Both manual and automatic backup options are available. 

• Interactive Decision Trees:

  • You can make guided workflows.

  • These help users troubleshoot or find information.

Advantages of Document 360

1. Uses AI to automate writing, editing, and content suggestions.

2. Simple interface suited for both technical and non-technical users.

3. Supports real-time collaboration and workflow approvals.

4. Allows extensive design, branding, and layout control.

5. Includes detailed analytics and reporting tools.

6. Can manage documentation in many languages and for multiple knowledge bases.

7. Offers strong data security, access controls, and audit tracking.

8. Provides API management tools for developer-focused documentation.

9. Responsive customer support and frequent product updates.

10. You can do integrations with tools like Zendesk or Freshdesk.

Disadvantages of Document 360

1. Advanced features require expensive paid plans.

2. Some editing tools are less advanced than standard word processors.

3. The mobile experience is not smooth; no mobile app is available.

4. Importing from platforms like WordPress is not supported directly.

5. Occasional bugs appear after system updates.

6. Does not include built-in helpdesk or ticketing support.

Document360 Pricing

• Professional Plan (Custom pricing)

• Business Plan (Custom pricing)

• Enterprise Plan (Custom pricing)

Reviews

Document360 is a powerful platform rated 4.7 on both G2 and Capterra. Also, it has received the “leader” title for 2025 and Spring 2024. However, several users have reported software bugs, missing features, and editing limitations as their top concerns. 
Check out what some real users are saying - 

Tango Alternatives - A Detailed Comparison Table

All five tools bring valuable capabilities for creating guides, tutorials, and documentation. However, Trupeer is the only platform that offers end-to-end AI-powered video and document creation. With this Tango alternative, you enjoy:

• Deep visual enhancements

• Multilingual support

• AI avatars

• Branding kits

The best part? You don’t need any writing, editing, or design skills! Everything is automated via artificial intelligence. For more clarity, study the detailed comparison below to learn how Trupeer outperforms the others:  

Want to Know the Verdict? Trupeer Wins for AI-First Teams!

In 2025, Trupeer.ai is the only platform that professionally handles both video and documentation at a high professional standard. From AI avatars and voiceovers to multilingual translations and automated guides, it turns rough screen recordings into ready-to-share assets. 

These assets/ creations can be used for:

• Onboarding

• Product demos

• Help centers

• Knowledge base, and more

Please note that other tools are strong in isolated areas (e.g., Scribe for guides, Guidde for lightweight videos, Document360 for enterprise docs), but Trupeer offers the most complete and modern solution for content automation in 2025.

So, do you still make tutorial guides manually? Pick Trupeer.ai as Your Documentation Partner in 2025! Turn your rough screen recordings into beautiful step-by-step guides. Claim your 10 free AI video minutes today!

FAQs

1. Why do my team’s documentation efforts feel repetitive and time-consuming?
A. Most probably, your team is still relying on manual tools, such as - Screenshots, Text editors, or static PDFs. These tools make the process slow and repetitive. 
Due to the lack of automation, you feel every update is like starting from scratch! This leads to wasted hours and inconsistencies.

2. What’s the biggest drawback of using software like Tango?
A. Tango is great for creating quick step-by-step guides. However, it lacks support for video content, voiceovers, deep branding, and multilingual options. Thus, if your team needs rich and engaging content, they will often find Tango limiting!

3. Can Trupeer help me create both videos and documentation at once?
A. Yes! Trupeer.ai is an advanced recorder that uses AI to turn a simple screen recording into a full video. The creation is loaded with - Voiceover, Effects, and a Matching step-by-step guide. 

Please note that everything is done automatically! This means no more juggling tools or repeating tasks for different formats. Want to create your first video today? Sign up today and claim your 10 AI video minutes now for free. 

4. Why does documentation often get outdated so fast?
A. Most business houses often rely on “manual processes”. Thus, when updates are made, they usually get delayed or skipped. Also, they use outdated documentation tools that lack - version control, searchable formats, or auto-updates. 

The result? Most guides fall out of sync with reality and this causes confusion instead of clarity!