How To Mute Teams Notifications

Step-by-Step-Guide: How To Mute Teams Notifications

Step 1

Click on the three dots icon.

Step 2

Then select Settings option.

Step 3

Click on notification and Activity .

Step 4

You will see the option labeled, Place sounds with incoming calls disable this option,

Step 5

You will find the chat settings. From the drop-down menu, locate the chat message notification option and set it to Off .

Pro tips for muting Teams notifications

• Use the Do Not Disturb Mode – Set your Teams status to Do Not Disturb to mute notifications while working on important tasks. This prevents pop-ups from interrupting your workflow.

• Customize Notification Settings – Go to Settings > Notifications and adjust alert preferences for messages, mentions, and calls to control what gets through.

• Mute Specific Chats or Channels – If certain conversations are distracting, mute them individually by clicking the three-dot menu on a chat or channel and selecting Mute.

Common pitfalls & how to avoid them

• Forgetting to Unmute Important Conversations – Missing critical updates can happen if you mute the wrong chats. Always check your settings after meetings or focused work sessions.

• Relying Only on Do Not Disturb Mode – This blocks all notifications, even high-priority ones. Instead, customize your settings to mute only unnecessary alerts.

• Not Adjusting Mobile Notifications Separately – Teams notifications on mobile devices may still be active even if muted on the desktop. Configure notifications separately on mobile to avoid distractions.

Common FAQs for muting Teams notifications

• Can i mute all Teams notifications at once?
  Yes, you can go to Settings > Notifications and turn off all alerts, or set your status to Do Not Disturb to block notifications temporarily.

• Will i still receive messages if I mute notifications?
  Yes, muting only disables alerts, but all messages will still appear in your chat list.

• How do i mute notifications during a Teams meeting?
  During a meeting, click on your profile picture, go to Settings > Notifications, and set chat and call alerts to Mute during meetings.

• Can i mute Teams notifications on my phone separately from my desktop?
  Yes, you need to adjust mobile notifications separately by opening the Teams mobile app, going to Settings > Notifications, and selecting what to mute.

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