How to Send GIFs in Microsoft Teams – Quick Guide

This document provides a detailed process on how to send a gifs using Teams. Follow the steps below to successfully send a gifs to your contacts.

1. Use the Built-in GIF Tool:

• Open a Chat or Channel: Go to the conversation where you want to send the GIF.

• Click the GIF Icon: Look for the GIF button beneath the message box (next to emoji and stickers).

• Search for a GIF: Type a keyword (e.g., “happy”, “wow”) into the search bar.

• Select a GIF: Browse the results and click the one you want.

• Send the Message: The GIF will appear in the message box—click Send to share it.

2. Alternative: Copy and Paste a GIF

• From the Web:

  • Right-click the GIF > “Copy image” (not just the link).

  • Paste directly into the Teams chat—Teams usually renders it correctly.

• Or Paste a URL: If using the image URL, paste it in the chat box. Note that not all links will preview the GIF inline.

Step-by-Step-Guide: How to Send GIFs in Microsoft Teams

Step 1

Click on the Chat tab.

Step 2

Select the specific chat in which you wish to send a gifs.

Step 3

Next, click on the Emojis option to proceed.

Step 4

Locate the Gifs option and click on it.

Step 5

Compose the message you want to accompany the gifs. Select the desired gifs.

Step 6

Then click on the Send button to complete the process.

This is the step-by-step process to send GIFs in Teams. Let’s look at some tips for it.

Pro tips for sending GIFs in Teams

• Use the Built-In GIF Library – Teams has a built-in GIF library powered by Gephi. Simply click the GIF icon in the message compose box to search and insert GIFs directly into your chats.

• Search for Specific GIFs – Use specific keywords in the search bar to find the perfect GIF. For example, type celebrate or thanks to get GIFs related to those emotions.

• Send GIFs in Reactions – Instead of typing, you can send a GIF as a reaction to someone’s message. Hover over the message, click the emoji icon, and select the GIF tab to quickly reply with a GIF.

Common pitfalls & how to avoid them

• Sending Unrelated GIFs – Ensure the GIF you send is appropriate for the conversation. Avoid sending random or irrelevant GIFs as they can disrupt the chat flow.

• GIF Size Issues – Very large GIFs can slow down the conversation or be difficult for others to load. Stick to smaller, lightweight GIFs for smoother user experience.

• Overusing GIFs in Professional Conversations – While GIFs are fun, use them sparingly in professional or formal conversations to avoid being seen as unprofessional.

Common FAQs for sending GIFs in Teams

• Can i send GIFs in private chats?
  Yes, you can send GIFs in both private chats and team channels by using the same GIF icon in the message compose box.

• Why can't i find GIFs in Microsoft Teams?
  If you can't see the GIF feature, ensure Gephi integration is enabled for your organization or check your Teams settings.

• Can i send custom GIFs in Teams?
  Teams does not support uploading your own GIFs directly, but you can upload a custom GIF as an image in the chat.

• Can i send a GIF as a reaction to a message?
  Yes, hover over a message, click the emoji icon, and select the GIF tab to react with a GIF.

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