Imagine it's the first day for your new hires, and instead of stepping into their roles confidently, they're inundated with paperwork, unsure of their responsibilities, and overwhelmed by the sheer volume of information. That's not the first impression you want to make. By preparing a pre-boarding video checklist, you can transform this experience, setting the stage for a more engaged and informed workforce. A well-executed pre-boarding strategy can reduce first-year turnover by up to 25%.

Pre-day-one content sets up successful onboarding, reducing first-year turnover by up to 25%.

This checklist is designed for HR teams, department heads, and anyone involved in the onboarding process who wants to enhance the experience for new employees. By focusing on the right content, you ensure that new hires are not only excited to join your team but are also well-prepared to hit the ground running. You can start by learning how to create instructional video content that's both engaging and informative. This proactive approach contributes to a smoother transition and a more productive start for your new team members.

Why does a pre-boarding video checklist matter?

The stakes are high onboarding new employees. A structured pre-boarding process helps set expectations, provides necessary information, and gives new hires a glimpse into the company culture. Without it, companies risk higher turnover rates, unproductive onboarding periods, and ultimately, a hit to their bottom line. When new hires are not adequately prepared, their initial days can be marked by confusion and disengagement, which often leads to a longer ramp-up time.

Pre-boarding videos offer a unique opportunity to engage new hires before they even step through the door. These videos can cover a range of topics from company culture to role-specific training. According to a training videos use case, companies that invest in structured training see a 24% increase in employee productivity within the first six months. This is crucial for maintaining momentum and ensuring that new hires become valuable contributors quickly. Stakeholders, including HR managers and department leads, directly benefit from a smoother onboarding process. It reduces the administrative burden and allows them to focus on strategic initiatives rather than repetitive onboarding tasks.

What are the benefits of a pre-boarding video checklist?

Implementing a pre-boarding video checklist can transform your onboarding process. Here are the key benefits:

• Improved Employee Retention. Engaging onboarding content helps reduce turnover. A single video onboarding platforms reviews can guide you to the best tools that ensure your hires are committed from day one.

• Faster Time to Productivity. New hires start contributing sooner. An AI video platform can automate content creation, allowing quicker access to role-specific training materials.

• Consistent Messaging. Pre-boarding videos ensure all hires receive the same information, reducing miscommunication and aligning expectations from the start.

• Enhanced Engagement. Interactive video content captures attention better than text alone, making the onboarding process more enjoyable and informative.

• Cultural Integration. Videos showcasing company values and culture help new employees feel connected and aligned with the company mission.

• Scalable Onboarding. Once created, these videos can be reused, making it easy to onboard multiple employees without scaling HR resources proportionally.

Which Trupeer features help you create a pre-boarding video?

Trupeer offers a range of features that simplify the creation of pre-boarding videos, ensuring they are both effective and efficient.

AI screen recording with auto-zoom and click detection

This feature captures your screen activity with precision, automatically zooming in on areas of interest and detecting clicks to highlight key actions. It's perfect for creating detailed walkthroughs of software or processes, ensuring new hires understand essential tools before they start. The auto-zoom capability means you don’t have to worry about manually adjusting the focus, saving time and reducing errors. This feature is especially useful for training videos that require step-by-step instructions, providing clarity and engagement.

AI voiceover in 65+ natural voices, adjustable pace and tone

With Trupeer's AI voiceover, you can add professional narration to your videos without hiring a voice actor. Choose from over 50 natural-sounding voices, each customizable in pace and tone to match your company's style. This ensures your videos are not only informative but also engaging, capturing the attention of new hires. The ability to adjust the pace means you can tailor the delivery to suit complex or simple topics, enhancing comprehension.

AI avatars / talking-head video

Create personalized video messages with AI avatars, which can be a powerful way to communicate with new hires. Trupeer’s integration with HeyGen allows you to choose from a stock library or create custom avatars that represent your brand. This feature brings a human touch to digital communications, making pre-boarding content feel more welcoming and relatable. It's especially useful for introducing team leaders or explaining company values in a more dynamic way.

Automatic SOP generation from any recording

Trupeer's ability to automatically generate Standard Operating Procedures (SOPs) from video recordings is a big shift. This feature turns your video content into editable, exportable documentation, ensuring that important information is preserved and easily accessible. It simplifies the process of updating training materials and ensures that your pre-boarding content is always current. This AI documentation platform supports a smooth transition from video to text, enhancing learning and retention.

AI-searchable knowledge base with timestamp deep-links

Trupeer's AI-searchable knowledge base indexes every recording with precision, allowing new hires to easily find and revisit specific content. Each video is equipped with timestamp-level deep links, enabling users to jump directly to relevant sections. This feature is invaluable for ongoing training and reference, as it enables employees to access information on-demand, improving their ability to learn and adapt rapidly.

How do you create a pre-boarding video checklist step by step with Trupeer?

Step 1: Record the Onboarding Video

Start by using Trupeer's AI screen recording with auto-zoom and click detection. Open the browser-based recorder, no installation required, and click 'Start Recording'. This feature automatically zooms in on areas of interest and highlights clicks, ensuring clarity and focus in your instructional video. This is particularly useful when demonstrating software or handling complex systems. The process typically takes as long as the session you're recording, plus an additional few minutes for Trupeer's AI to process and optimize the zoom levels and highlights. If the recording exceeds 30 minutes, consider splitting content into segments for better engagement. Teams weighing tools often start with a Loom alternatives comparison before standardizing on a workflow.

Step 2: Add Voiceover

Enhance the video with Trupeer's AI voiceover in 65+ natural voices. After recording, select 'Add Voiceover' and choose a voice that matches your brand's tone. Adjust the pace to ensure clarity and engagement. This feature allows you to avoid the hassle of hiring a voice actor, and you can preview different voices instantly. Expect the voiceover process to take about 5-10 minutes, depending on the length of your video. Ensure you listen to the full playback to catch any pronunciation issues, especially with industry-specific terms.

Step 3: Personalize with AI Avatars

For a more dynamic presentation, integrate AI avatars or talking-head videos. Click 'Create Avatar' and either choose from the stock library or use HeyGen for custom avatar creation. Avatars can introduce the video or provide commentary. This personal touch helps humanize digital content, making it more relatable. Creating an avatar takes about 10 minutes. If you're using custom avatars, budget additional time for design tweaks and approval. This step is particularly effective for conveying company culture and values visually.

Step 4: Generate Automatic SOP

Use Trupeer's automatic SOP generation from any recording by clicking 'Generate SOP' after your video is ready. This feature converts your video into an editable document, capturing key steps and instructions. It’s perfect for ensuring consistency and accessibility of information. The generation process is quick, usually taking 5 minutes, and the document can be exported in multiple formats like HTML, PDF, or SCORM. Review the document for accuracy, especially if the video includes complex or subtle steps.

Step 5: Translate and Localize

Make your video accessible to non-English speaking employees using Trupeer's AI translation into 40+ languages with lip-sync. Select 'Translate Video', choose the target languages, and the AI handles the rest, ensuring lip movements match the dubbed audio. This process enhances inclusivity and understanding across diverse teams. Translation can take 15-20 minutes per language, depending on video length. Prioritize languages based on your employee demographic to maximize impact and engagement.

Step 6: Distribute and Track Engagement

Finally, distribute your video through Trupeer’s AI-searchable knowledge base with timestamp deep-links. Host the video on a custom domain with SSO for secure access. This feature allows new hires to navigate directly to sections of interest, enhancing learning efficiency. Trupeer’s viewer engagement analytics provide insights into how your videos are consumed, highlighting areas of high engagement or drop-off. Set aside time to review these analytics weekly, refining your content strategy based on data-driven insights.

What tips help you create a pre-boarding video checklist?

Creating an effective pre-boarding video checklist requires strategic planning and execution. These tips can help optimize your process:

• Standardize Your Format. Use consistent templates and brand kits to ensure all videos align with your company’s visual identity.

• Prioritize Key Content. Focus on essential information that new hires need on day one, avoiding information overload.

• Incorporate Feedback. Regularly solicit feedback from recent hires to refine video content and address any gaps.

• Use Engaging Visuals. Enhance videos with graphics and animations to maintain interest and improve information retention.

• use AI Tools. Consider the video tutorial capabilities of Trupeer to automate and enhance video production.

• Test for Clarity. Preview videos with a sample audience to ensure instructions are clear and actionable.

• Regular Updates. Keep content current by scheduling regular reviews and updates, especially as company policies evolve.

• When SOPs come into the same conversation, a Scribe alternatives comparison helps clarify the scope.

Frequently asked questions

How do you ensure new hires watch pre-boarding videos?

To ensure new hires watch pre-boarding videos, integrate viewing into the onboarding process as a required step. Use Trupeer’s engagement analytics to track completion rates and identify sections that are commonly skipped. Incentivize completion by linking the content to initial tasks or discussions they’ll have with their managers. This approach not only confirms that the videos are being watched but also encourages engagement by tying the content directly to their job responsibilities. Providing access to an AI video translation can also help non-native speakers understand the content better.

What type of content should be included in pre-boarding videos?

Pre-boarding videos should include content that introduces the company culture, outlines job-specific responsibilities, and provides practical information such as login procedures and workspace set-up. also, including content on company values, mission, and introductions to key team members can help build a sense of belonging. Aim to keep videos concise, ideally under 10 minutes each, to maintain engagement.

Can Trupeer handle large-scale onboarding across different locations?

Yes, Trupeer is well-equipped to handle large-scale onboarding. Its features, like AI translation into 40+ languages and custom-domain hosting, make it suitable for multinational organizations. The AI-searchable knowledge base allows employees from different locations to access relevant content easily. Trupeer’s scalability ensures that as your workforce grows, the onboarding process remains consistent and efficient. The platform's analytics tools also help measure engagement and adapt content to meet the needs of diverse teams.

Is it possible to update pre-boarding videos regularly?

Absolutely. With Trupeer, updating pre-boarding videos is straightforward. You can use its editing features and auto-updating documentation to ensure your content remains current. This is crucial in fast-paced industries where processes and policies frequently change. Regular updates can be scheduled quarterly or as needed to incorporate new company policies or software updates. This ensures that all new hires receive the most accurate and relevant information during their onboarding process.

Why should I use video over traditional onboarding methods?

Video offers a dynamic and engaging way to deliver onboarding content, which often leads to better retention of information compared to text-based methods. It provides visual and auditory learning, catering to different learning styles. Videos can also be easily distributed and scaled across a large organization, ensuring consistency in messaging. also, features like Trupeer’s AI avatars and voiceover options enhance personalization, making the content feel more tailored to each new hire’s experience.