Step-by-Step Guide: How to Make a Timeline in Notion

Step 1

Begin by accessing a fresh page in Notion. Locate the three dots option on the page.

Step 2

From the available options, select the timeline option.

Step 3

A timeline will appear. Add a new database by clicking on the empty database option or make edits to existing databases as needed.

Step 4

You have the capability to rename the database. Based on your requirements, rename it appropriately.

Step 5

Use drag and drop to organize the timeline according to your specifications.

Step 6

This includes dragging and dropping items on specific dates and customizing the timeline for particular dates and times.

Pro Tips for Making a Timeline in Notion

1. Use the “Timeline” View in a Database
   Start by creating a database (like a table or board), then add a new view and select “Timeline.” This lets you visualize tasks, events, or projects along a horizontal time scale. Each item must have a date property for the timeline to display correctly.

2. Add a Date Property to Your Items
   Ensure your database includes a “Date” property. Without it, items won’t appear on the timeline. You can use single dates or date ranges depending on your needs.

3. Customize Timeline with Properties
   Display key details such as project status, priority, or assigned person directly on the timeline bars. Go to “Properties” and enable fields like “Tags” or “Assignee” for better at-a-glance management.

4. Use Groups for Better Organization
   Group your timeline by a property like project phase, department, or team member. This creates horizontal lanes on the timeline, helping separate different categories of work.

5. Adjust the Timeline Scale
   Zoom in or out to view by day, week, month, quarter, or year depending on the scope of your project. This helps you keep both short-term tasks and long-term plans in perspective.

Common Pitfalls and How to Avoid Them

1. Forgetting to Add a Date Property
   If timeline items don’t show up, check that each item has a “Date” property set. Without it, the timeline won’t function.

2. Overloading with Too Much Info
   Too many visible properties can clutter your timeline. Display only the most important details to keep it clean and readable.

3. Not Grouping When Needed
   If your project involves multiple teams or categories, use the “Group” feature to avoid confusion and stay organized.

4. Missing Deadlines
   Use reminders within the date property or integrate with other task managers to stay on top of important milestones.

5. Using the Wrong View for the Task
   If your project is better managed as a list or Kanban board, don’t force it into a timeline. Choose the view that best fits the workflow.

Common FAQs About Making a Timeline in Notion

1. Can I make a timeline without a database?
   No, the timeline view is only available in Notion databases.

2. Can I display multiple timelines on one page?
   Yes, you can add multiple databases with different timeline views to the same Notion page.

3. How do I change the start and end date for an item?
   Click on the item’s date property and select a date range instead of a single date.

4. Can I duplicate a timeline?
   Yes, duplicate the database or view and customize it as needed.

5. Does the timeline view work on mobile?
   Yes, but it may be more compact. For better usability, use the desktop or web version for full visibility.

6. How to screen record on mac? 
   To screen record on a Mac, you can use Trupeer AI. It allows you to capture the entire screen and provides AI capabilities such as adding AI avatars, add voiceover, add zoom in and out in the video. With trupeer’s AI video translation feature, you can translate the video into 30+ languages. 

7. How to add an AI avatar to screen recording?
   To add an AI avatar to a screen recording, you'll need to use an AI screen recording tool. Trupeer AI is an AI screen recording tool, which helps you create videos with multiple avatars, also helps you in creating your own avatar for the video.

8. How to screen record on windows?
   To screen record on Windows, you can use the built-in Game Bar (Windows + G) or advanced AI tool like Trupeer AI for more advanced features such as AI avatars, voiceover, translation etc.

9. How to add voiceover to video?
   To add voiceover to videos, download trupeer ai chrome extension. Once signed up, upload your video with voice, choose the desired voiceover from trupeer and export your edited video. 

10. How do I Zoom in on a screen recording?
    To zoom in during a screen recording, use the zoom effects in Trupeer AI which allows you to zoom in and out at specific moments, enhancing the visual impact of your video content.