How to Make Onboarding Videos for New Sales Reps

Picture this: it’s your new sales rep’s first day. They're all excited, nervous and completely unknown about the product. But instead of sitting through long meetings or dull presentations, they watch a short onboarding video that shows them how things work, who’s who, and how to get started. In just a few minutes, they feel more confident and ready to jump in.

Most teams deal with the same onboarding headaches,  repeating the same training, waiting weeks for new hires to catch up, and losing time in the process. Onboarding videos fix that by letting you explain things once and share them again and again. Whether it’s showing how to use your CRM or how to handle a customer call, these videos save time, keep training consistent, and make new sales reps feel welcome from day one.

It’s 2025 (almost 2026), and if you’re still training sales reps without onboarding videos, you’re basically running the race in reverse. So let’s dive in,  by the end of this quick read, you’ll know exactly how to create onboarding videos that actually work.

What is an Onboarding Video

An onboarding video is a short, engaging guide that helps new hires understand your company, their role, and how to get started,  without overwhelming them on day one. Think of it as a friendly welcome combined with a quick-start manual. Instead of pages of training documents or long meetings, a well-made onboarding video gives new team members the key information they need in a clear and interesting way.

For sales teams, onboarding videos are especially powerful. They can show real examples of product demos, explain how to use sales tools, or walk reps through your pitch approach,  all in minutes. For instance, imagine a new rep watching a short video where your top performer shares how they close deals or handle objections. It’s practical, relatable, and far more engaging than a static training manual.

The beauty of onboarding videos is that they work anytime, anywhere. Whether a new hire joins remotely or in the office, they can learn at their own pace, pause to take notes, or replay sections they didn’t fully grasp. This makes the entire onboarding process smoother, faster, and much more human.

What Makes a Great Sales Onboarding Video?

When you think of a great onboarding video, it’s one that feels more like a friendly walkthrough than a boring lecture. It’s clear, engaging, and easy to follow,  almost like having your best trainer on video, ready to guide every new sales rep, anytime. A solid onboarding video doesn’t just dump information; it tells a story. It shows new hires why the company matters, how they can succeed, and what tools will make their job easier.

Here are some best industry practices for creating effective sales onboarding videos:

1. Keep videos short and focused – 3–7 minutes per topic works best to hold attention.

2. Add visuals and examples – screen recordings, product demos, or customer stories make content more engaging.

3. Include a clear structure – every video should answer three questions: what to know, why it matters, and how to do it.

4. Make it easy to access – store videos in a shared onboarding library or LMS so new reps can rewatch anytime.

5. End with clear takeaways – summarize next steps or include a simple call to action, like, “Try this technique in your next call.”

6. Keep it updated – refresh videos regularly to match new tools, offers, or messaging updates.

When done right, onboarding videos don’t just train,  they inspire. They help every new sales rep start with the same knowledge, energy, and confidence as your best performers.

What Should a Sales Onboarding Video Include?

A strong sales onboarding video should feel like a helpful guide,  clear, friendly, and full of real value. It’s not just about sharing company rules or showing slides; it’s about helping new reps hit the ground running. Whether it’s their first week or first remote role, the video should give them everything they need to feel prepared, connected, and confident.

Here’s what every great sales onboarding video should include:

1. A warm company welcome

   Start with a short introduction from leadership or team members. When new hires see real faces,  maybe the sales manager or CEO,  it immediately builds connection and trust.

2. Your company story and mission

   Share who you are and what you believe in. A quick story about how the company started or the values that drive success helps new reps understand the bigger picture.

3. Product or service overview

   Clearly explain what you’re selling and why it matters to your customers. Showing real examples or short product demos makes complex details easier to remember.

4. Sales process walkthrough

   Give them a simple roadmap,  from prospecting to closing. Showing the steps visually helps new reps see how their role fits into the company’s flow.

5. Tools and systems training

   A short demo on how to use tools like CRM software, email platforms, or reporting dashboards saves hours of hands-on explaining later.

6. Customer success stories

   Nothing beats a real win. Include clips or stories from experienced reps,  how they turned a “no” into a “yes” or overcame a tough objection.

7. Expectations and next steps

   Close with clear guidance,  what success looks like, who to reach out to, and where to find more resources. It keeps new hires focused and confident.

A good onboarding video is like a conversation,  friendly, useful, and down-to-earth. When it hits all these points, new reps don’t just learn faster; they feel like they belong right away.

Mistakes to Avoid When Making Onboarding Videos for Sales Training

Creating onboarding videos can seem simple,  record, upload, done. But if you’re not careful, it’s easy to end up with videos that confuse new sales reps instead of helping them. A strong onboarding video should guide, not overwhelm; motivate, not bore. Avoiding a few common mistakes can make all the difference between a video that gets ignored and one that actually helps new hires perform better.

1. Making videos too long
   Long videos lose attention fast. Instead of one 30-minute session, break it into smaller clips, like “How to Use the CRM” or “The Perfect Sales Pitch.” Short, focused videos are easier to digest and rewatch when needed.

2. Overloading with information
   New reps don’t need every detail on day one. Focus on what helps them take action right away, things like key tools, team introductions, and first-call best practices. Deep product training can come later.

3. Skipping real-life examples
   Theory is fine, but examples stick. Use real sales calls, success stories, or even short role-play clips to make training more relatable. It helps newcomers see what “good” actually looks like.

4. Using too much jargon or complex language
   Not everyone speaks in polished sales terms, especially new hires. Keep your language simple, direct, and friendly, as if you’re explaining it to someone over coffee.

5. Forgetting to include personality
   A great onboarding video should feel human. Add some energy, a smile, and real faces from your sales team. When new reps see people (not slides), they instantly feel more connected to the team.

6. Not measuring engagement or updating regularly
   Don’t just make a video and forget it. Track views, feedback, and completion rates. If reps skip certain sections or ask the same questions later, that’s a sign it’s time for an update.

   
   

   By steering clear of these mistakes, you’ll create onboarding videos that actually work, videos that welcome new sales reps, train them efficiently, and set them up for faster success.

How Do I Start Making Onboarding Videos for Sales Reps?

Getting started with onboarding videos might sound tricky at first, but it’s easier than you think. There are plenty of tools out there that can help you create great-looking videos even if you’ve never edited one before. Platforms like Loom, Synthesia, and Vyond make it simple to record walk-throughs, create animations, or add AI voiceovers. Each of these tools is built to save time and keep your training videos consistent and professional.

That said, if you want to go a step further and create videos that truly engage your sales reps, Trupeer.ai is a game changer. It helps you make personalized, interactive onboarding videos in just minutes,  not hours. You can add your script, let the AI do the talking (literally), and even include your brand look, presenter avatars, and interactive visuals without hiring a production team.

In the next section, we’ll explore exactly how to make a sales onboarding video step by step using Trupeer, so you can see just how fast and smooth the process can be.

How to Create Sales Onboarding Videos with Trupeer.ai

Ready to create high-impact onboarding videos for your new sales reps without spending weeks on production or hiring editors?
Here’s your step-by-step guide to building professional sales onboarding videos using Trupeer.ai. 

Step 1: Choose the Right Video Format for Each Topic

Before recording, identify what type of video best fits your training content.
Each style serves a specific purpose in your onboarding flow:

• Talking-head videos: Perfect for leadership intros, team welcomes, or cultural overviews.

• Screen recordings: Ideal for demonstrating your CRM, sales tools, or workflow steps.

• Hybrid videos (Picture-in-Picture): Combine webcam and screen great for walkthroughs that need personal guidance.

• Animated walkthroughs: Perfect for visualizing frameworks like sales funnels or pipeline stages.
  
  

Trupeer Tip: You don’t need fancy gear. Trupeer’s built-in AI Screen Recorder captures your screen and webcam with clarity, automatically highlighting important actions like clicks and selections.

Step 2: Record with Ease, Trupeer Does the Heavy Lifting

Don’t stress about getting the perfect take. With Trupeer, you just need to walk through your process once, and the AI takes care of the rest.

Here’s how:

1. Open Trupeer’s Screen Recorder and hit Record.

2. Show your process naturally, whether it’s logging a lead or setting up an outreach sequence.

3. The AI automatically captures your workflow, cursor movement, and key steps.

No need to worry about background noise, awkward pauses, or recording mistakes.
Trupeer automatically enhances your footage, so your onboarding content looks clean and professional even if recorded casually.

Trupeer Insight: The platform’s smart zoom feature follows your clicks and highlights the exact part of the screen viewers need to see. Your walkthroughs feel guided and easy to follow, no manual editing required.

Step 3: Transform Raw Recordings into Studio-Quality onbording videos 

Here’s where the Trupeer magic happens. Once your recording is done, Trupeer’s AI editor transforms it into a polished, branded video automatically.

Here’s what happens next:

• Removes filler words, pauses, and stumbles your delivery flows smoothly.

• Adds natural AI voiceovers that match your tone and pace (or use your own).

• Generates branded subtitles in your company style for accessibility.

• Automatically zooms and focuses on key UI areas (buttons, forms, menus).
  
  

Translate your video into multiple languages for global teams.

You get a ready-to-share onboarding video in minutes, no need for complex software like Premiere or Camtasia.

 Pro Tip: Upload your script or training notes, and Trupeer’s AI will generate a professional voiceover that syncs perfectly with your screen actions. You’ll sound confident and consistent across your entire video library.

Step 4: Make Your Training Accessible and Scalable

A great onboarding video should be easy to consume and accessible to everyone.
With Trupeer, you can:

• Add captions automatically (perfect for reps watching without sound).

• Generate transcripts for documentation and SEO.

• Embed videos in your LMS, Notion, or internal portal.

• Share links directly in onboarding checklists or welcome emails.

 Trupeer Insight: The platform’s built-in analytics show exactly how reps engage with your videos, where they pause, skip, or replay. You’ll know which topics need clarity and which modules keep them hooked.

Step 5: Keep Your Sales Onboarding Library Up to Date

Sales processes evolve quickly your onboarding videos should, too.
With Trupeer, you can:

1. Re-record or update a single clip instead of starting over.

2. Instantly regenerate the updated video with new narration.

3. Maintain version control (v1, v2, etc.) effortlessly.

That means your training library always reflects your latest tools, messaging, and best practices  without wasting hours in post-production.

Final Takeaway: Build Smarter Onboarding with Trupeer.ai

Creating high-quality sales onboarding videos no longer requires editing experience or studio equipment.
With Trupeer.ai, you can plan, record, and publish professional onboarding video all from one platform.

• Record your process once.

• Let AI handle the editing, captions, and localization.

• Share instantly with your team.

Trupeer empowers sales enablement teams to onboard faster, train smarter, and scale effortlessly.

Start creating your first AI-powered onboarding video today at Trupeer.ai

Why Trupeer AI is Best Sales Onboarding Videos

Creating Onboarding Videos manually can take hours per module. Trupeer.ai compresses that entire workflow into minutes:

Trupeer turns every screen recording into a complete training asset video, doc, and guide.
No editing skills, no production budget, no delays.

In short: You record. Trupeer polishes, personalizes, and publishes.
Try it once, and you’ll never go back to manual onboarding videos.
 Visit Trupeer.ai to create your first onboarding video today.

How Can I Measure Onboarding Video Success?

Once your onboarding videos are up and running, it’s important to know if they’re actually working. Are new sales reps learning faster? Are they performing better? Measuring success isn’t just about watching views go up,  it’s about checking if those videos are helping people do their jobs more confidently and efficiently.

What KPIs show if my onboarding videos are effective?

To see real impact, look at key performance indicators (KPIs) that go beyond simple engagement. Numbers can tell you a lot about what’s working and what’s not:
Completion rates: Are new reps finishing the videos or dropping off halfway?
Time to productivity: How long does it take new hires to hit their first targets compared to before?
Quiz or assessment scores: If you include short tests, track how much they retain after watching.
Performance metrics: Look at sales call quality, conversion rates, or deal closure time among newly onboarded reps.

How do I gather sales rep feedback on onboarding videos?

Numbers alone don’t tell the whole story,  real feedback does. Ask your new hires how the videos made their onboarding experience easier. Short surveys or one-on-one check-ins work great here. You could ask:
“Which parts of the video were most helpful to you?”
“Was anything unclear or too fast-paced?”
“What would you like to see added or improved?”
Encouraging honest feedback turns your onboarding into a two-way process. Over time, you’ll keep improving the videos,  making onboarding smoother with every new hire.

Conclusion: Build Smarter, Faster Onboarding with AI

Onboarding videos are the backbone of every high-performing sales organization.
But you no longer need a production team or expensive video editors to make them.
With Trupeer.ai, you can record your process once and turn it into engaging, branded, and multilingual onboarding videos automatically.
So instead of spending days editing videos, your sales enablement team can focus on what really matters: helping reps close deals faster.

Start your first AI-powered onboarding video today atTrupeer.ai