You’ve spent weeks figuring out how to create training material. But new hires still ask the same basic questions three months later. Here’s the thing: your employees want to learn. Research shows that 84% of employees say learning adds purpose to their work, and 68% agree it helps them adapt during times of change. 
The problem isn’t motivation, it’s method. Most training materials are built like textbooks when they should work like conversations.
In this blog post, we’ll walk through proven strategies for creating training materials and show you how Trupeer helps you scale these efforts. 🚀

What are Training Material?

Training materials are content and resources used to teach people new skills or knowledge. You encounter them constantly, from employee handbooks at new jobs to online tutorials for daily use cases.
These materials come in many different forms. You may have traditional printed manuals and workbooks, which are still widely used in many industries. Then there are digital options, such as e-learning courses, training videos, interactive simulations, and even mobile apps, designed for learning on the go.

Why Create Structured Training Material?

Building structured training materials transforms how your organization delivers knowledge and scales effectively. Instead of relying on ad-hoc explanations or inconsistent handoffs, you create a reliable foundation for growth.
Here’s why learning how to create training material is crucial:
1. Standardizes knowledge: Everyone receives the same information, eliminating the ‘telephone game’ effect where details get lost or changed as they pass to different individuals 
2. Improves comprehension and retention: Well-organized content helps team members understand and remember what they learn, reducing the need for repeated explanations
3. Enables flexible, async learning: Perfect for remote and hybrid teams where people work different hours or across time zones
4. Reduces training overhead: You stop pulling senior team members away from their core work to explain the same concepts repeatedly
5. Scales onboarding: As you hire more people, your training system grows with you without requiring proportional increases in training time
6. Creates consistency in remote environments: Distributed teams get the same high-quality training experience regardless of location
7. Provides clear learning benchmarks: You can track whether new hires are meeting learning milestones and adjust your approach accordingly​​​​​​​​​​​​​​​​
🔍 Did You Know? Hermann Ebbinghaus’s Forgetting Curve shows that we forget up to 50% of new information within an hour, and up to 70% within 24 hours, if there’s no effort to retain it. His 19th-century experiments revealed not only how quickly memory fades but also how spaced repetition and active recall can slow that decline and enhance long-term retention.

Types of Training Materials

Before we get started on the basics of how to create training material, let’s understand the different material types. 🗂️

Written documentation

Written materials form the backbone of most training programs, including employee handbooks, user guides, and reference materials.
Your company’s style guide or step-by-step procedures for handling customer inquiries are great examples. Written documentation excels when people need to reference information repeatedly or require detailed, searchable content they can revisit at their own pace. It’s also cost-effective and easy to update as processes evolve.

Video-based content

Visual learners and complex processes benefit greatly from video materials like screen recordings, explainer videos, and recorded presentations.
Video content proves particularly effective for demonstrating step-by-step processes or conveying company culture in a way that written materials simply can’t match.
Consider creating a screen recording that shows exactly how to navigate your project management software, or filming a welcome video from your CEO to introduce company values. 
📽️ Trupeer Insight: Some ideas just click better on video. It doesn’t matter if it’s a screen recording of your software or a welcome message from the CEO, Trupeer helps you turn complex workflows and company values into visual stories. All of these, complete with synced voiceovers, branded designs, and step-by-step guides.

Create Video Training Content With Trupeer

Interactive learning modules

Digital courses in learning management systems (LMS) with built-in quizzes, branching scenarios, and hands-on exercises engage learners actively in the learning process.
You can develop an interactive module that guides new sales team members through various customer objection scenarios. This allows them to practice responses in a safe environment before facing real client interactions. These modules provide immediate feedback and can adapt to individual learning speeds.
💡 Pro Tip: Don’t just rely on completion rates. Dig deeper with KPIs like average time spent on challenging branches, number of retries per quiz question, and drop-off points during simulations. These metrics reveal whether learners are skimming through or genuinely engaging. For example, if most users exit during a specific objection-handling scenario, it might signal confusing content or low relevance. 

Job aids and quick references

Sometimes people just need the right information at the right moment. Cheat sheets, flowcharts, and quick reference cards serve this purpose perfectly.
Think of a laminated card outlining your customer service escalation process or a digital checklist for completing expense reports. These materials support on-the-job performance rather than teaching entirely new concepts from scratch.

➡️ Read More: Best Practices for Training and Development

Hands-on practice materials

Real learning often happens through doing, which is where simulation environments, role-playing scenarios, and actual work samples become invaluable.
Provide new customer support agents with practice tickets to resolve, or create a sandbox version of your software where newcomers can experiment without affecting live data. This approach builds confidence and competence simultaneously.​​​​​​​​​​​​​​​​

Step-by-Step Guide to Creating Training Material

Now, let’s get to the crux: how to create training material. Most training materials fail because they’re made from the creator’s perspective, not the learner’s. 
Here’s how to build materials that drive results. 📈

Step #1: Audit your current knowledge gaps

Before you create anything, you need to understand what’s actually broken. Effective training starts with systematic gap analysis, not assumptions about what people need to learn.
Start by surveying your team about their biggest challenges, but dig deeper than surface-level responses. Look at your support ticket patterns: what questions keep coming up?
Watch new hires during their first 90 days and note where they consistently struggle. Your top performers often have the best insights here; they recall what initially confused them and can articulate what made the difference in their learning.
💡 Pro Tip: Ask new joinees to shadow someone doing the task they need training for. In those 30 minutes, they’ll discover micro-decisions and workarounds that never make it into formal documentation but are crucial for real-world success.

Step #2: Define measurable success criteria

Once you identify the gaps, you need to be specific about what success looks like. Vague objectives like ‘understand the sales process’ tell you nothing about whether your training worked.
Focus on concrete, observable outcomes that tie directly to job performance.
Can someone complete a demo booking call in under three minutes while capturing all required information? Can they handle your top five customer objections without escalating to management?
These specific criteria serve two purposes: they guide your content creation decisions and provide solid ROI metrics when leadership asks about training effectiveness.
💡 Pro Tip: Use the Behavioral Benchmarking Technique. Base your success criteria on how top performers actually work. Observe their actions, break them into measurable behaviors (e.g., ‘handle objections without escalation’), and use these as your training benchmarks. This keeps goals realistic, job-relevant, and easy to measure.

Step #3: Create your content in the work environment

Now comes the training content creation phase. This is where most organizations fall short. They create polished, sanitized training that looks nothing like the messy reality of daily work.
Real-world training requires real-world conditions.
Record yourself or your top performers working in your actual systems, complete with the inevitable glitches, workarounds, and recovery strategies that happen in practice.
This authenticity is what makes training stick. Learners see exactly what they’ll encounter and how to handle it.
📽️ Trupeer Insight: AI tools like Trupeer excel at this stage because they automatically capture your actual workflow as you demonstrate it. The platform generates interactive step-by-step guides with contextual screenshots and annotations, turning your real work sessions into searchable, followable tutorials.

Make Step-By-Step Guides With Trupeer

Step #4: Build in spaced repetition and application

Creating great content is only half the battle. How you structure the learning experience determines if it’ll stick. One-time training sessions rarely create lasting behavioral change, regardless of how well-designed they are.
nstead, design multiple touchpoints that reinforce learning over time. Here are some ways: 

• Start with an overview for context, provide detailed walkthroughs for skill building 

• Create quick reference guides for on-the-job support

• Include follow-up activities that strengthen retention. 

The key is immediate application using real scenarios your team faces, such as client situations, current project challenges, and genuine workplace dilemmas.
💡 Pro Tip: Put a literal expiration date on every piece of training content. Force yourself to review and refresh materials quarterly, even if they seem fine. Stale content kills engagement faster than poorly created content.

Step #5: Track usage and iterate ruthlessly

Finally, remember that great training materials evolve based on evidence. Your initial version won’t be perfect, and that’s okay. What matters is how quickly you improve based on real usage data.
Analytics reveal what’s working and what isn’t in ways that opinions can’t.
Which sections do people consistently skip? Where do they drop off? What questions persist even after training completion?
This data guides your improvement efforts and helps you double down on what’s driving behavior change.
💡 Pro Tip: Mix qualitative and quantitative data. Use heatmaps, click-through rates, and completion stats to see what learners do, but don’t stop there. Pair this with learner feedback forms, in-line surveys, or even short follow-up interviews to understand why they behave that way. Together, they give you a full picture of training effectiveness. 

Checklist for Training Material

Here’s a comprehensive checklist that answers your question of how to create training material. 📝

How to Create Training Material Using Trupeer

Forget juggling screen recorders, editing software, and PowerPoint slides. Trupeer’s Training Videos Generator lets you take something as simple as a screen recording and turn it into clean, polished training content. 😌
Here’s how the process works, start to finish.

1. Record your process while you work

No need for a perfect setup or carefully scripted dialogue.

Open Trupeer’s AI Screen Recorder, start recording, and walk through the task like you would in a live demo. Speak naturally, pause when you need to, and talk through what you’re doing as it happens.
📌 Example: If you’re showing your sales team how to update opportunities in the CRM, open a live deal, record your screen while updating the fields, and explain what each one means.
Even if you switch tabs or correct yourself mid-sentence, Trupeer captures it all.
Hear it from Jeff Miller, Head of Partnerships at nSpire: “Trupeer simplified video creation for me, allowing me to create a knowledge library of 20+ videos in just a few days.”

Turn Screen Recordings Into Polished Videos With Trupeer

Clean up your audio using AI

Once the recording is ready, Trupeer turns your narration into a clean, professional script.

It removes filler words, trims awkward pauses, and gives you the option to swap in a consistent AI voice. You can also upload a sample of your own voice to keep everything on-brand.
📌 Example: You recorded a training video for your support team, but there were background noises and a few stumbles in your explanation. Trupeer smooths it out and creates a version that sounds polished and confident.

Add highlights, overlays, and branded visuals

Trupeer enhances your video with zoom effects, on-screen callouts, and brand-aligned visuals.
It highlights key actions and buttons as you talk through them, and automatically inserts transitions that make the final output feel complete.
📌 Example: While walking through your internal expense approval process, Trupeer zooms into the ‘Submit’ button at the right moment and adds a quick label that says ‘Final step’. Your logo appears in the corner, and the color palette matches your brand.

Use AI avatars for camera-free explanations

If you don’t want to be on camera, Trupeer’s AI Avatars lets you use lifelike avatars that deliver your script. You can choose how they look, sound, and move. This gives your training a human touch without requiring you to show up in every video.

📌 Example: You’re creating an onboarding series for new hires across departments. You pick a friendly avatar to walk through company culture, values, and expectations. The avatar gestures naturally, keeping the video dynamic and engaging.

Translate your content for global teams

Reach a Global Audience With Trupeer

Trupeer supports 50 languages and accents, so you can create one version of your training and generate localized versions automatically. The translated voiceovers and subtitles are carefully timed to match the original video, ensuring everything remains in sync.
📌 Example: Your product training was recorded in English. Trupeer creates versions in Spanish, Arabic, and Japanese, keeping the visuals and voiceover flow consistent across all formats.

Make updates in minutes using text

Updating your training doesn’t mean starting over.

Trupeer gives you a simple text editor that connects directly to the video. Change a line in the script, and the visuals and audio update accordingly.
📌 Example: Your team changes its naming conventions for internal tools. You open the training script, update the terms, and Trupeer regenerates the video with new labels and narration that match the edits.
Navya Manoj from LambdaTest shares: “Trupeer AI has been a game-changer for our training process. It allowed us to create professional, concise videos and documentation that resonate with our global team. The automation and inclusivity features have saved us countless hours, making onboarding seamless and effective.”

Training Made Tru(peer)-ly Simple

You’ve got the blueprint for how to create training material that works. Most companies waste months on fancy production when a simple screen recording captures what people really need to know without compromising on quality. 
Trupeer takes your raw recordings and makes it look professional in minutes. When processes change, update the text and you’re done. No re-recording, no starting over.
Ready to skip the drama and create training content that works? Try Trupeer today! ✅

Frequently Asked Questions

What is training content?

Training content refers to any material that helps someone learn how to do something, such as how-to videos, guides, or walkthroughs. It breaks down complex tasks into easy-to-follow steps. Good training content is explicit, structured, and focused. 
Trupeer helps you create this straight from your everyday work: you capture what you’re doing and watch it turn your screen recordings into professional training videos.

How to create learning content?

To create learning content, start by identifying the task or workflow your audience needs to learn. Record yourself doing it and talk through each step. You can use tools like Trupeer that take recordings in their original format and build a clean, professional version complete with voiceover, highlights, and structure. 

How to organize training content?

Once you understand how to create training material, organizing it is easy. Group similar concepts together and break down complex ideas into smaller, manageable parts. You must use clear headings and consistent formatting to guide the learner through each section. 
Additionally, include visuals or examples that help clarify steps. A clean structure makes the content easier to follow and apply.

How to write a training script?

A good training script starts with knowing what you want your learners to take away. Once your goals are clear, break the process into sections that follow a natural order. 
Speak in a tone that sounds human: short sentences, simple words, and direct language work best. Trupeer makes this part easier by automatically generating a clean script from your screen recording, which you can refine as needed.

How to create a training plan?

Outline the key skills or topics your team needs to learn. Break them into smaller parts and decide the order based on difficulty or priority. 
As you record each process, Trupeer helps turn those recordings into ready-to-share training material. Once you organize everything into a logical flow, your training plan is ready.