63% of workers consider leaving their roles within two years of employment if they’re not thriving in their positions. Even in the very first week, you can tell the difference between a new hire who feels connected to the company versus one who’s already mentally checking out. If you know how to create personalised employee onboarding videos right, your new hires will never be left clueless. 
Traditional onboarding treats everyone the same way: here’s the handbook, here’s your desk, good luck. But your people aren’t cookie-cutter, so why should their onboarding be?
In this blog post, we’ll walk you through creating onboarding videos that connect with your new hires. 💼

What is an Employee Onboarding Video?

An employee onboarding video is a short film or video designed to welcome new hires and introduce them to the company’s culture, people, values, and working practices. 
Consider it your chance to make a human connection before they even sit at their desk.

These videos typically run 3-10 minutes and cover the essentials: your company’s personality, key team members they’ll work with, the tools they’ll use daily, and what success looks like in their role.

A marketing coordinator may receive a video tour of the content calendar tool, while a developer observes the deployment process in action. These employee onboarding videos become the first piece of your company’s content that new employees consume. They set the tone for everything that follows and establish expectations from the very beginning.

Why Use Video for Onboarding?

Here’s how to turn a dreaded paperwork pile into an explainer video new hires want to watch. 👇

1. Captures and holds attention

Video content naturally commands focus in ways that static documents cannot. When employees watch their department head demonstrate the quarterly planning process, they absorb both the mechanics and the context. Now, they understand what to do, why it matters, and how their role contributes to broader objectives.
📌 Example: A new marketing manager watches a 4-minute video of the CMO walking through the campaign approval workflow on screen in a training video. They see exactly which fields to complete and why each stakeholder needs to review. Sounds much better than reading a 12-page process document with static screenshots, right? 

2. Delivers consistent messaging

Organizational inconsistency creates confusion and undermines credibility. Employee onboarding videos standardize critical communications so your compliance officer delivers the same regulatory guidance, whether it’s the first hire of the year or the hundredth.
This uniformity becomes particularly valuable for companies with multiple locations or managers at different experience levels.
📌 Example: Your CEO records a 3-minute company values video that every new hire watches. It doesn’t matter if they’re onboarded by the head of engineering or a junior HR coordinator; they receive identical messaging about company culture and expectations.

3. Scales across roles and locations

Quality onboarding traditionally requires a significant time investment from experienced team members. Employee onboarding videos transform this one-to-one relationship into a one-to-many solution, allowing for a more efficient approach.
A single recording from your head of product can onboard dozens of new product managers over time. What’s more? Role-specific content addresses different departmental needs without requiring additional executive time.
📌 Example: Your sales director creates a 10-minute territory overview video that covers quotas, key accounts, and competitive landscape. This same video onboards 15 new sales reps over six months, saving two hours of director time per hire.

4. Enables easy personalization

Contemporary onboarding platforms, such as Trupeer, facilitate sophisticated customization without requiring manual recreation.
Beyond basic name insertion, you can tailor content to specific departments, seniority levels, or team assignments. A new regional sales manager might receive location-specific territory information, while a junior developer gets foundational coding standards.
📌 Example: Using an AI platform, you create one base video that automatically inserts ‘Welcome, Sarah’ for your new UX designer and shows her the design system library. While the same template welcomes ‘Welcome, Mike’ and shows him the API documentation for a new backend developer.

5. Supports remote and hybrid teams

Distributed teams face unique onboarding challenges that traditional in-person methods cannot address. Video provides consistent access to key personnel and information regardless of geographical constraints or time zones.
New hires can replay complex explanations, pause for note-taking, and access the same quality of guidance.
📌 Example: A new customer success manager in Austin gets the same detailed user guide of your support ticketing system as someone joining the team in your London office. Both can rewatch the screen recording of ticket escalation procedures at their own pace, without scheduling time across time zones.

What Should an Onboarding Video Include?

An interactive video for employee onboarding must include specific information about both the company and role-specific examples. Let’s look at some: 

1. Executive welcome: Your CEO or department head setting expectations and sharing what excites them about this new hire joining
2. Company DNA: The origin story, core values in action, and the mission that drives daily decisions across teams
3. New colleagues: Face-to-face introductions with immediate teammates, key collaborators, and other concerned professionals 
4. Basic expectations: Security protocols, behavioral expectations, and compliance requirements that keep everyone protected
5. Digital toolkit: Live walkthroughs of essential platforms, department-specific software, and the communication channels
6. Perks and benefits: Healthcare enrollment windows, PTO policies, learning stipends, and wellness perks worth knowing 
7. Success metrics: Specific performance indicators, core responsibilities, and concrete milestones for the first 90 days
8. Support network: Direct contacts for different types of questions and pathways for career advancement in their discipline
🔍 Did You Know? Low employee engagement costs the global economy a staggering $438 billion in lost productivity. Only 21% of employees felt engaged at work, indicating that disengagement isn’t just a cultural issue, but a business one.

Best Types of Onboarding Videos to Create

Here are the most engaging video formats for onboarding videos:

1. Executive welcome: Feature your CEO or founder sharing why they’re excited about new hires and what makes the company different from competitors
2. Values in action: Skip corporate poster slogans and show real scenarios where employees made decisions based on company principles
3. Policy walkthrough: Transform dense HR documents into clear, practical guidance that employees can follow
4. Total package breakdown: Showcase the full compensation story, from healthcare choices to unique perks that make candidates choose you over others
5. The work family: Let team members introduce themselves naturally, explaining their roles and how they’ll support new hire success
6. Behind the scenes workflows: Record actual work processes, showing how teams collaborate and get things done efficiently
7. A day-in-a-life: Shadow someone in the same role through their workday, highlighting real responsibilities and decision-making moments
8. Work environment exploration: Show where work happens, where people gather, and how the work space and culture support productivity
9. Most-asked questions: Address the concerns and curiosities that come up repeatedly during those first few weeks of employment
10. Roadmap to early wins: Map out specific goals, resources, and support systems that help new hires make meaningful contributions quickly

5 Tips for How to Create Personalized Employee Onboarding Videos

If you want new hires to feel excited (and not overwhelmed), a little personalization goes a long way. 
Here are five best practices in training and development to help you create employee onboarding videos that resonate. 💻

1. Start with the story and culture

When your CEO talks about the late-night frustration that led to starting the company, new hires understand why your mission matters. That three-minute story does more to communicate values than corporate mission statements.
The most effective culture videos show real decisions in action
Film your customer success team choosing to refund a frustrated client even when they’re technically outside the return window. Capture the engineering team deciding to rebuild a feature because the first version wasn’t accessible enough. These moments prove your values matter when money and deadlines are on the line.

2. Keep it human

Corporate jargon creates distance between your company and the person watching. The language in your videos should match how people talk in your hallways, not how your legal team writes contracts.
The difference lies in the details: 'Welcome to the marketing team, Ron’ vs. ‘Welcome to the marketing team, new employee.’ That personal touch signals you see them as an individual, not a replaceable resource.
📽️ Trupeer Insight: Real employee voices create stronger emotional connections. However, if that’s not feasible, AI avatars can be a smart stand-in. They let you personalize at scale without losing the human feel. Trupeer lets you turn screen recordings into polished videos with lifelike AI avatars and voiceovers, so your message still feels personal, even without going on camera.

Create Personalized AI Avatars With Trupeer

3. Break it up strategically

Your new hire can only absorb so much information before everything becomes white noise.
Create focused modules or SOPs that thoroughly tackle a single topic. For instance: 

• Benefits enrollment gets its own eight-minute video

• Tool demonstrations get another 10 minutes 

• Team introductions get their own segment

Shorter videos consistently outperform longer ones in completion rates. Break your content into digestible chunks, and more of it will actually stick.
This modular approach lets people revisit specific information without rewatching everything, while also making updates painless when policies change. 
🔍 Did You Know? Breaking big goals into small, flexible subgoals, like ‘Complete one 7-minute lesson a day,’ can boost progress by 7–8% compared to vague targets. And if those subgoals are flexible, say, ‘eight hours every two weeks' instead of 'four hours each week,' motivation dips more slowly over time.

4. Make it interactive

Passive video consumption leads to passive employees. Transform viewers into participants by embedding knowledge checks, clickable resources, and immediate next steps.
Here’s an example of what you can do after explaining your project management workflow: 

• Include a 30-second quiz about approval processes

• Link directly to Slack, Figma, or whatever tools that need to be downloaded

• Give a specific first-week assignment that applies what’s learned and gets employees contributing immediately

Interactive elements also reveal gaps in your content. If most new hires miss the same quiz question, you know precisely where to strengthen your explanation.

💡 Pro Tip: The S.A.F.E. video method for onboarding: 

• Simple: Short chapters under 2 mins

• Actionable: Focus on what the employee needs to do next

• Familiar: Mirror real tools they'll be using (not generic demos)

• Empathetic: Use conversational, human language

Tools like Trupeer let you bring this framework to life with screen recordings, realistic AI voiceovers, and even customized avatars to match your company culture.

Create Personalised Onboarding Videos With Trupeer

5. Personalize with smart technology

Screen recording software like Trupeer have solved the scale-versus-personalization problem. You can now record core content once and automatically customize it for different roles, departments, or experience levels.
Your base welcome video dynamically inserts the new hire’s name, showcases their specific team members, and highlights tools relevant to their position. A sales hire receives CRM training, while a developer gains access to the repository.
Hear it from Jeremy DeHart, IT Director at Hedrick Gardner: “We had the smoothest IT migration ever in our company, thanks to Trupeer. The videos were consistent and engaging. The best part - we pulled the content off in weeks, without external help.”

How Trupeer Helps You Create Better Onboarding Videos

You don’t need a production crew to make onboarding feel personal. You need a tool that makes the process easier without getting in the way.
Trupeer handles the heavy lifting so you can focus on what you’re trying to say.
Here’s what making employee onboarding videos looks like in practice. ⚒️

Hit record, start talking

Just hit record, walk someone through your tools, and speak to them as you would in a one-on-one conversation.
Say you’re onboarding a new marketing hire. You can record a quick tour of the campaign tracker while your webcam sits in the corner, helping them put a face to your name. 
The browser-based recording means no technical hurdles. Your new hire sees you navigating the interface they’ll be using, not a sanitized product demo video that bears no resemblance to reality.

Type it, don’t say it

Not in the mood to talk? Trupeer turns your script into a synced voiceover using your choice of voice, tone, and accent.

For instance, you’re making a company intro video for new hires across different time zones. Write the video script once, select a voice, and let it narrate while the screen recording plays. 
This approach works particularly well for content that needs to be updated regularly. Policy changes? Rewrite the script, regenerate the voiceover, and you’re done.

Edit Videos Seamlessly With Trupeer 

Send in your digital double

You don’t always have to be on camera to make a connection. Trupeer provides you with realistic AI avatars that speak your script and convey your message.

For distributed teams building a series of onboarding videos, you can assign an avatar to introduce each module. It keeps the tone consistent and removes the awkwardness of repeating the same intro many times.
Avatars also solve the problem of key team members being unavailable when you need to update content.

Look professional without trying

Trupeer wraps the onboarding video in your brand’s look, adds subtitles, and builds smooth transitions automatically.

Take a video explaining how to request time off. The template opens with your logo, runs clean subtitles throughout, and ends with a branded call-to-action. 
Templates also ensure consistency across your entire onboarding library. Every video follows the same structure, uses the same visual elements, and maintains your brand voice. 

Share it wherever

Once your employee onboarding video is complete, share it via a secure link, embed it in your onboarding portal, or post it in Slack. 
For example, you’ve updated your expense policy and made a video about it. You can link it to another platform, sync it to your HRIS, or plug it straight into Notion. This way, new hires don’t need to learn a new platform to access the information they need.
📽️ Trupeer Insight: AI voiceovers are now so advanced, they auto-sync to your screen recording without you saying a word. Pick from hundreds of voices, languages, and accent, or even upload your own.

Try Trupeer to add natural voiceovers

Lights, Camera, Onboard With Trupeer!

If you’re serious about figuring out how to create personalized employee onboarding videos that connect, you need more than a webcam and a script. You need a system that scales the right kind of personalization, without burning hours.
Trupeer makes this possible.
It lets you record once and automatically tailor the message for every department, location, or job level. Think of it as cloning your best onboarding experience and making it feel custom-built each time. First name? Inserted. Team context? Covered. Role-specific tools? Demoed.

Try Trupeer today! ✅

Frequently Asked Questions

1. What are the 5 C's of employee onboarding?

The 5 C’s, Compliance, Clarification, Culture, Connection, and Checkback, represent the key pillars of a strong onboarding program. They ensure new hires understand company policies, their role, the team dynamic, and how success is measured, while also providing ongoing support. 

With video onboarding software like Trupeer, you can consistently cover all five, using dynamic content that feels personal, even at scale.

2. How to gamify employee onboarding?

You can gamify onboarding by turning milestones into mini-achievements, like earning badges for completing modules or unlocking bonuses for finishing early. 

Interactive quizzes, progress trackers, and friendly competition make the experience more engaging and enjoyable. With Trupeer, you can add clickable checkpoints and knowledge checks right inside your videos to make learning feel rewarding, not routine.

3. How to design an onboarding process?

Start by outlining the key phases: preboarding, first-day essentials, role-specific training, and long-term growth. Then break these into clear, digestible segments that can be delivered over time. 

Trupeer makes that easier, letting you build modular, personalized employee onboarding videos that adapt to each new hire’s role and department.

4. What are the KPIs for onboarding?

Key onboarding metrics include time-to-productivity, 30-day and 90-day retention rates, engagement with training materials, and employee satisfaction scores. These indicators show how well new hires are integrating and where you can improve. 

With Trupeer, you can track how much of each employee onboarding video is watched, where people drop off, and how they perform on in-video quizzes so your KPIs stay grounded in real behavior.

5. How to make remote onboarding fun?

Remote onboarding doesn’t have to feel isolating. Mix in informal team intros, behind-the-scenes videos, and day-in-the-life walkthroughs to create a sense of connection. Let new hires explore content at their own pace, with tools that keep it light and interactive. 

Platforms like Trupeer let you embed these human touches into every video, making the experience feel thoughtful and genuinely welcoming.